Seamless, compliant payments to every freelancer

When you make payments through Solar Staff, we’ll automatically generate all your accounting documents:

• Invoice for advance payment
• Work acceptance certificate (known internally as «Act»)
• VAT invoice for tax accounting

Want a reconciliation statement? Head to Documents → Acts, choose your timeframe, enter your email, and hit “Request”. We’ll process it within 7 business days.

Keep in mind that documents are based on acceptance dates, not assignment dates. So if you assign work on August 30 but accept it on September 2, it’ll show up in your September documents.

You’ll find everything in your Solar Staff account under Documents → Acts.

Here’s the simple breakdown:

Total deposit = Payment amount + 6% service fee + 20% VAT

For instance, to pay your freelancers RUB 100,000, you’ll need to deposit RUB 127,200 to cover our fee and VAT.

For Russian companies, we primarily use automatic deposits — your funds appear instantly when they reach us. If automatic processing isn’t successful, we’ll switch to manual processing and credit your payment the next business day.

For manual processing, here’s what to expect:

• Pay Monday morning (bank processes same day) → You’ll see it Tuesday
• Pay Monday evening (bank processes next day) → You’ll see it Wednesday

For international companies, we’ll credit your funds during the next business day after receiving them.

You’ll receive an email notification when your deposit is credited (check your notification settings to ensure you receive these alerts).

Solar Staff supports these three tax statuses:

• Individual (default)
• Self-employed
• Individual entrepreneur

The tax status doesn’t affect which tasks contractors can take on, unless a client specifically needs a contractor with certain tax arrangements.

No, one contract with Solar Staff is all you need. Your contractors will accept an offer agreement with our foreign legal entity, and we’ll take care of all the paperwork.

We support over 200 different types of work and services across multiple categories. Don’t see what you need? Just let us know — we’re always adding new categories based on what our users want.